Please use the Change of Status form to notify Human Resources of the following:

• Terminations
• Employee personal changes – Name, Address, Phone number
• Changes in employment status – Pay Rate, Position, Project, Schedule
• Re-hire of a former employee – Please note, as with any new hire, that your project must have approval to hire and that any preliminary hiring requirements must be fulfilled. There may also be additional new hire paperwork required depending on the length of time between the employee’s last day of employment and the requested date of hire in order for payroll records to be properly updated.

Termination Procedures:

Please be sure to notify Human Resources when an employee is terminating prior to an employee’s last work day in order for their final check to be processed and ready. A final check includes the hours worked up to the last day of employment of the current pay period and any accrued vacation hours. Final paychecks are live checks and do not go into direct deposit.

The reason for termination should be documented on the Change of Status Form. You can also attach the employee’s resignation letter to the form to be maintained in the employee file. The Project Leader’s and employee’s signature are both required on the Change of Status Form.

Feel free to contact Leslie Flores (213) 346-3228 if you have any questions regarding changes in employment status.